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Energy and Environment Cabinet

Open records photo

Open Records

The Kentucky Open Records Act requires that anyone wishing to view or obtain copies of agency records must submit a request in writing to the records custodian of the agency from which they desire records. The request must provide specifically the name of the facility and the city/county in which it is located. The agency has three business days (excluding holidays and weekends) to respond in writing whether the records will be made available and a date in which they will be ready. For additional information about open records, the Kentucky Office of the Attorney General maintains an open records and open meetings Web site. Visit the Legislative Research Commission Web site for the official statute on open records (KRS Chapter 061.870).

The following records custodians are responsible for accepting and coordinating the review of open records:

Department/Division

Request Form

Contact

Phone

Fax

Department for Natural Resources

Link to Form

Michael Mullins

502-564-6940

502-564-5698

Office of Mine Safety and Licensing Anna Harmon 502-573-0140 502-573-0152
Division of Abandoned Mine Lands Adriana Lang 502-564-2141 502-564-6544
Division of Conservation Kimberly Richardson 502-573-3080 502-573-1692
Division of Forestry Nancy Lewis 502-564-4496 502-564-6553
Division of Mine Permits Link to Form

Charlotte Kline
RMS@ky.gov

502-564-2320 502-564-6764
Division of Mine Reclamation and Enforcement Shawn Fritz 502-564-2340 502-564-5848
Division of Oil and Gas Nicole Allison 502-573-0147 502-573-1099

Department for Energy Development and Independence

 

Barbara Pauley

 

502-564-3350 502-564-7484
Department for Environmental Protection

Link to Form

DEP.KORA@ky.gov 502-564-3999 502-564-9232
Mine Safety Review Commission Bryon Alan Thompson 502-573-0316 502-573-0344
Office of Inspector General Tammy Troxell 502-564-1985 502-564-0873

Fees to produce open records from the Department for Environmental Protection (DEP)

  • Standard copies (black and white or color) 8 ½ x 11 inches to 11 x 17 inches are $.10 cents per page. Oversized maps and drawings (black and white) are $3 per map.
  • Oversized maps and drawings (color) are $2.50 per square foot.
  • Compact disk is $3 per disk and DVD is $5 per disk.
  • TEMPO standard reports are $12 per report if being requested for commercial purposes, otherwise the report is free. The agency may charge $.10 per page if printed or $3 to place on a CD, regardless of the nature of the request.
  • Nonstandard database reports do not have to be produced. However, if the agency chooses to create one, charges may be made to recoup the cost of creating the report.    

Fees for open records from the Department for Natural Resources (DNR)

  • Standard copies (black and white) 8 ½ x 11 inches to 11 x 17 inches are $.10 cents per page. Oversized maps and drawings (black and white) are $3 per map, $5 on vellum and $10 on mylar.
  • Color copies (photos) are $1 per page.  
  • Audio cassette tapes (60 minutes) are $2 and VCR tapes (VHS 120 minutes) are $3. 
  • Compact disk is $2.
  • A $5 charge is added to any item mailed to the customer.  

What is exempt from public inspection?

Any file must be reviewed before it is inspected by a member of the public to determine if exempted material may be contained in the files. Nondisclosable material is kept in a separate file(s). The following records will be exempt from an information request under KRS 61.878:

  • Records of law enforcement agencies or agencies involved in administrative adjudication that were compiled in the process of detecting and investigating statutory or regulatory violations, if the disclosure of the information would harm the agency.
  • Preliminary drafts, notes and correspondence with private individuals other than correspondence that is intended to give notice of final action of a public agency.
  • Preliminary recommendations and preliminary memoranda in which opinions are expressed or policies are formulated or recommended.
  • All public records or information the disclosure of which is otherwise prohibited by federal law or regulation, and public records or information the disclosure of which is prohibited or restricted or otherwise made confidential by an enactment of the General Assembly.