Semi-Annual Monitoring Report (SAMR)
Two SAMRS are due each year. One is due by January 30th and covers operations from the previous July 1st to December 31st. The second is due by June 30th and covers operations from January 1st to June 30th of the current year. The following guide covers the purpose, requirements, and submittal information for the SAMR.
Purpose of the SAMR
The Semi-Annual Monitoring Report documents ongoing monitoring activities and compliance status for each reporting period. It serves to:
- Confirm that required monitoring is being conducted
- Inform DAQ of any deviations from permit conditions (see examples of non-compliance in the ACC webpage section “Common Examples of Non-Compliance”)
- Hold management accountable through Responsible Official certification
- Demonstrate continued protection of air quality
SAMRs must be submitted for every reporting period during which the facility has an active permit, even if no equipment is operated during that period.
Format and Detail
There is no official form or format to report this information. Report formats will vary from facility to facility due to differences in permit conditions, but the SAMR must contain all applicable monitoring information. Summary or data tables may also be appropriate. The SAMR should summarize required monitoring, not necessarily include full logs. However, actual logs must be provided if required by your permit or requested by the DAQ.
A facility may always check with its inspector regarding the SAMR format before submittal. If your permit includes rolling total limits (e.g., 12-month totals), include data summary tables or spreadsheets showing monthly totals and annual rolling calculations.
For reference purposes, ECAP has created an example air permit (based on a hypothetical facility) and a related example SAMR to give facilities an idea of what a completed report may look like.
Requirements
- Each requirement listed in the permit’s "Monitoring Requirements" and "Recordkeeping Requirements" sections
- Frequency of each monitoring activity and confirmation that it was completed
- Any deviations, any issues of non-compliance, exceedances, or corrective actions
- A summary statement certifying that monitoring records are maintained and available for inspection
- Facility-wide requirements, such as limits on source-wide 12-month-rolling-total emissions, or maintaining maintenance and operation logs of air pollution control equipment
Signature and Certification Statement
The Responsible Official must sign the SAMR. This individual is defined under 401 KAR 52:001(62) and is typically the owner, partner, or principal executive officer.
Include the following certification statement:
I, the undersigned, hereby certify under penalty of law that I am a responsible official and that I have personally examined and am familiar with the information submitted in this document and all attachments. Based on my inquiry of those individuals with primary responsibility for obtaining the information, I certify that the information is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false or incomplete information, including the possibility of a fine or imprisonment.
Processes Not in Operation
- If the facility has been issued a permit but has not yet started operations, a SAMR must still be submitted. Include a brief statement describing the construction or operational status.
- If only some emission units were inactive, specify which units were not operating and the corresponding dates.
Multiple or Revised Permits
- If you are responsible for multiple permits, submit a separate SAMR for each facility under each Agency Interest (AI) number.
- If your permit was revised or renewed during the year, submit two SAMRs: one for the previous permit and one for the revised version, specifying the correct date ranges.
- For new permits, begin certifying compliance from the permit issuance date.