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Wastewater Lab Certification Program KWLCP

Program Overview

The Kentucky Wastewater Water Lab Certification Program (KWLCP) is administered by the Division of Water (DOW) within the Kentucky Energy and Environmental Cabinet. The DOW certifies different laboratory types (such as general and field-only labs) to ensure that laboratories analyzing wastewater - particularly for Kentucky Pollutant Discharge Elimination System (KPDES) permits - produce accurate and reliable data that meet regulatory standards.

This page serves as a technical resource hub, offering downloadable materials such as application forms, method-analyte templates, quality assurance guidance, and EPA-required procedures (e.g., Method Detection Limit updates) in addition to tools, training materials, and reference documents to support laboratory operations, data quality, and compliance. If there are any discrepancies or concerns regarding any of the content on this page, please contact us.

Announcements

Beginning in 2019, all wastewater certified laboratories are required to utilize the revised EPA Method Detection Limit Study Rev 2 procedure for all method-analyte pairs for which the laboratory is certified (see factsheet below).​

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​For more information contact:
DOWLabCertification@ky.gov

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Kentucky Laboratory Certification Program - Wastewater Submission Requirements

​Certification Type ​Certification Year ​Documents Required ​Submission Due
​General Laboratory ​Even Year ​Application
Fees worksheet
Fee payment

All documents (as per applicable sections 8-12)

​November 15th of the previous year

Nov 15th-Dec 15th penalty of 15%

After Dec 15th penalty of 25%
​General Laboratory ​Odd Year

​Fees worksheet
Fee payment

(please submit any changes in contacts or the method-analyte list)

 ​November 15th of the previous year

Nov 15th-Dec 15th penalty of 15%

After Dec 15th penalty of 25%
​ ​ ​ ​
​Field-only Laboratory ​Odd Year ​Application
Fees worksheet
Fee payment

All documents (as per section 7)

 ​November 15th of the previous year

Nov 15th-Dec 15th penalty of 15%

After Dec 15th penalty of 25%
​Field-only Laboratory ​Even Year ​Fees worksheet
Fee payment

(please submit any changes in contacts or the method-analyte list)

 ​November 15th of the previous year

Nov 15th-Dec 15th penalty of 15%

After Dec 15th penalty of 25%

 

 

 Documents

KWLCP Application Form - Application package [1482 KB]
WWLC Application Decision Tree - ​Diagram walkthrough for determining KWLCP application requirements [196 KB]
WW Field Only Method Analyte List - ​KWLCP Method Analyte List for Field Only Laboratories [3138 KB]
​WW Method_Analyte List TEMPLATE - ​Tool for preparing list of requested method/analyte pairings [209 KB]
FACTSHEET MDL Rev 2 Requirements.pdf - EPA’s Revised MDL Rev 2 Procedure [346 KB]
Revised MDL Workbook.xlsx- Calculation Tool for the Revised MDL Procedure [118 KB]
IDC ODC and RLS Worksheets.xlsx - Tool for calculating Demonstration of Capability and RLS [177 KB]
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FAQ_WWLC.pdf​ - ​Wastewater Laboratory Certification Frequently Asked Questions [220 KB]
Kentucky Wastewater Laboratory Certification Manual - KWLCP Manual [544 KB]
Kentucky Administrative Regulations Title 401 - KWLCP Regulation found in Chapter 5:320
KY Approved PT Providers List - ​KWLCP approved PT provider list [271 KB]
Documentation for Initial WET Testing Certification.docx - Guidance Document for Initial Whole Effluent Toxicity Testing Certification [16 KB]

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Method Update Rule 2012 - ​2012 EPA Method Update Rule [17 KB]
Summary of EPA Draft QAPP Requirements (CIO 2106_S-02)​​ - ​EPA Outline of Quality Standard for Environmental Data Collection, Production, and Use by Non-EPA (External) Organizations (CIO 2106-S-0.2.0) [30 KB]
KY Approved EPA Compliant Methods​ - KWLCP Approved EPA Compliant Alternative Test Procedure (ATP) Methods [26148 KB]
Laboratory ATP Application Required Documents​ - ​Summary of documents required for using  an ATP method for Wastewater Compliance Sample Analysis [192 KB]
ATP Method Requirements​ - ​Alternative Test Method Requirements [116 KB]
Requirements for Laboratories Requesting EPA Method Modification Approval​ - ​Summary of documents required for using a method modification for Wastewater Compliance Sample Analysis [148 KB]
Factsheet Nitrogen Total Methodology Options - ​Factsheet for KPDES Permit Defined Total Nitrogen Determination and QC Requirements [112 KB]
Laboratory Demonstration of Capability Procedure - ​Procedure for performing Laboratory DOC [492 KB]
The Objective of the QAP - ​The objective of the Quality Assurance Plan (QAP) in a laboratory [371 KB]
DMR Manual - ​Revised DMR Guidance Manual for KPDES Permit (Revised January 2017) [1268 KB]
​KWLCP pH Only Procedure for Multiple Facilities - ​pH Only Stormwater Administrative Procedures for Multiple Facilities [247 KB]
KWLCP QC Summary for pH Only Field Analysis - ​QC summary requirements for field-only laboratories performing pH analysis [240 KB]
Verifying your Chlorine Meter Performance - Training video for Total Residual Chlorine meter performance provided by EPA Region 3
Hg Thermometer Disposal Guidance.pdf
Corrective Action Guidance and Template Ver. 1.docx
KLCP Guidance for Laboratories Accepting Low Level Metals Samples for Analysis.pdf
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General SOP Template - General Laboratory Template for Standard Operating Procedures [55 KB]
General QAP Template - ​General Laboratory Template for Quality Assurance Plan [126 KB]
Field SOP Template - ​Field only Laboratory Template for Standard Operating Procedures [130 KB]
Field QAP Template - ​Field only Laboratory Template for Quality Assurance Plan [171 KB]
Field pH only SOP Template - Standard Operating Procedure Template for Field only Analysis of pH [88 KB]
Field pH only QAP Template - Quality Assurance Plan Template for Field only analysis of pH [85 KB]
Field pH only QAP and SOP Instructions - ​Instructions for how to complete the Field pH only SOP and QAP Templates [31 KB]​
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